Email is a vital tool for businesses everywhere, with communication both inside and outside the office more critical than ever before. In fact, with the rise of remote working over the past couple of years, email has become indispensable, helping to keep both onsite and offsite employees connected while also providing the most reliable platforms for collaboration.
However, along with the move away from conventional office-based work, many companies are also looking to outsource other elements that have traditionally been found onsite—and email is the perfect example. , rather than host, manage, and maintain email servers within the office, many companies are switching to cloud email services where data and functionality are handled offsite by a third-party company.
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But why are companies doing this? And what are the pros and cons behind the switch to cloud-hosted email services? Here, we explore both the advantages and disadvantages of cloud email and why it is proving such a popular choice across the globe.
The Pros of Cloud Email
Online email offers a broad range of advantages over conventional on-premises hosting, including:
Secure Email Services
Email security is paramount for large and small companies, as a wealth of sensitive data is shared through the protocol. In addition, cloud computing has evolved to the point that standards such as ISO/IEC 27018 allow secure email services to provide evidence that they correctly handle data.
Reduced Costs
Costs are significantly reduced with no need to purchase software licenses; purchase, manage, and maintain servers; or scale up existing infrastructure for new staff. Often, cloud email services offer transparent pricing tailored to company requirements.
Excellent Reliability
Server redundancy is a feature of most cloud-based (Mimecast)email providers, meaning if one server goes down, another steps into its place so email access is always guaranteed. As a result, reliability is assured with top providers, and companies can expect over 99% uptime.