ActiveNav, a leading data privacy and governance software provider, has unveiled ActiveNav Cloud Teams Collector, the marketplace’s first cloud-based tool that searches Microsoft Teams channel conversations and identifies unstructured data in both conversations and files (Word, Excel, PDFs) stored in those channels – a serious compliance risk.
ActiveNav Cloud Teams Collector automatically searches company-created Teams channel conversations, a process that until now has been manual and tedious. With millions of employees globally sharing data and files through channel conversations every day, this new feature of ActiveNav Cloud is explicitly designed to fill crucial gaps in data visibility and enable much greater efficiency when searching for risky unstructured data. Companies using the tool can significantly enhance their ability to monitor compliance with fast-evolving privacy regulations.
“As new privacy laws proliferate, and with relatively few businesses prepared for full compliance, there’s a self-evident need for the essential capabilities of ActiveNav Cloud Teams Collector, especially considering the potentially severe costs of non-compliance,” said Rich Hale, ActiveNav CTO. “We are excited to be the first in the industry to successfully address this need to quickly and accurately identify risky data in the places people are using it the most.”
Recent research and survey data demonstrates an urgent need for privacy compliance capabilities within the business sector. An Osterman Research white paper that surveyed professionals involved in developing “their organization’s policies and practices regarding data protection and management” found a “dubious level of preparedness, even as more and more personal data keeps getting created and collected.” In fact, with the California Privacy Rights Act set to go into effect on January 1, 2023, only 11% of companies are in full compliance with its predecessor, the CCPA.
ActiveNav Cloud has been uniquely built to handle the complex challenges of mapping unstructured data repositories, enabling cost-effective risk mitigation and compliance with constantly changing laws and regulations. In addition to ActiveNav Cloud Teams Collector, other new features of ActiveNav Cloud include:
- –Target Search: Which allows organizations to search across their unstructured data estate for data subject identifiers of a particular person, i.e. the “Target”, to fulfill a data subject access request (DSAR) using PII submitted by that person through a DSAR workflow.
- –Visualization enhancements: Including a single-pane-of-glass view for MSFT365 and Google Workspace; these have been added to ActiveNav Cloud’s current lineup of views of Microsoft’s Exchange Online, SharePoint, OneDrive, Teams channels and Network File System.
“ActiveNav Cloud is a vital tool in our organization’s journey toward determining the age and the risk scores of our accumulated unstructured data,” said Ruvilyn Gatchalian, Electronic Records Advisor for Canada’s Black Gold School Division. “It helps us be in compliance with record and information regulations and sustain leaner document, records and information repositories.”